Accounts Payable Clerk

Job Description:         Accounts Payable Clerk

Reports to:     Accounting Supervisor

Summary:       Perform multiple accounting tasks to support the accounting team. Work cooperatively with Operations Branch Administration and Corporate Administration to ensure that work is completed promptly and accurately.  

Benefits:

• Medical, Dental, Vision, & Life Insurance
• 401k Plan & Employer Match
• Paid Time Off
• Gift Time Off
• 8 Paid Holidays
• Appreciation & Development Programs
• Team Events
• iPhone & Laptop for Business Purposes

Company Priorities:

1. Develop and Maintain a Strong Team 
2. Gachina Customer Service Standards 
3. Gachina Quality Standards

Primary Responsibilities:

• Audit Aspire purchase receipts.
• Receive and review overhead/Corporate departments' purchase orders. 
• Verify invoices and assign expense accounts. 
• Follow up on missing purchase orders for the vendor bills.
• Process vendor payments (ACH/checks/online payment).
• Vendor account statements reconciliation.
• Perform accounting-related tasks as assigned.

Specific Responsibilities:

• Purchase Order 
  1. Review and receive purchase orders 
  2. Review and Approve employee expense/reimbursement 
  3. Monitoring PO and Employee Expense record 
  4. Train and partner with operations and corporate administration teams to ensure all processes and procedures are followed
  5. Review records for accuracy of expense accounts assignment (Branch/Department/Service)
• Process vendor payments via ACH/Checks/Online payment on schedule.
• Reconcile monthly vendor statements
• Resolve discrepancies on invoices and statements
• File and maintain paid vendor bills
• Vendor Management includes setting up new vendors and maintaining vendors' W9 forms.
• Setup Expense Categories
• Year-end 1099 forms preparation and filing
• Support and work closely with the operations, corporate departments, and others to accomplish all accounting functions promptly and accurately. 

Skills Required:

• Computer experience: Proficient in Microsoft Office Excel, Word, and Outlook
• Ability to manage a large volume of transactions with accuracy
• Verbal and written communications
• A degree in Accounting or two years of experience is preferred
• Internal and external Customer Interaction

1. Professional demeanor and appearance
2. Responsive, flexible, positive attitude, initiative, and collaborates with the team.
3. Strong problem resolution, prioritize work, and exercise discretion.

Productive with efficient use of workday and management of workload